General Rule 6. General Rule 6. Record Keeping
General Rule 6.1 Application
This General Rule 6 applies to a
Licensed Firmand to an Authorised Firmin respect of a Relevant Requirement.
General Rule 6.2 General Rule 6.2 General Requirements
General Rule 6.2.1
Licensedor Authorised Firmmust maintain appropriate records of:(A) matters and dealings, including accounting records;(B) policies and procedures; and(C) other documentation,
which are required under
General Rule 6.3 General Rule 6.3 Maintenance of Records
General Rule 6.3.1
Licensedor Authorised Firmmust ensure records, however stored, are capable of reproduction on paper within a reasonable period not exceeding three (3) Business Days.
General Rule 6.3.2
In maintaining records, a
Licensedor Authorised Firmmust have regard to any requirements for preservation, confidentiality, security and the frequency and ease of access required to records.
General Rule 6.3.3
Subject to General Rule 3.3 the
Licensedor Authorised Firmmay maintain records created by third parties in any language. If those records are requested by the QFCAthey must be reproduced in English within a reasonable period not exceeding three (3) Business Daysof the date of the request. Amended (as from 23rd September 2014)
General Rule 6.3.4(A) Where original documents cannot be maintained, copies may be kept, provided they are duly certified copies of the original documents.(B) A document in (A) must be certified by:(i) in the case of a document created or issued or copied by the
Licensedor Authorised Firmitself, a director or secretary of the Firm;(ii) in the case of a document issued by a public body responsible for the maintenance of the original document, a Personproperly authorised by that public body; or(iii) in any other case, a Personduly authorised to certify official documents in the jurisdiction in which the copy is being certified. Amended (as from 23rd September 2014)
General Rule 6.3.5
Unless otherwise stated in a specific provision, records and documents must be maintained by the
Licensedor Authorised Firmfor at least six (6) years.